Grant reporting schedule calculator: how many reports, and when is each due?
Enter the award period and the rule from your award agreement, such as "quarterly, 30 days after each quarter ends". You get the number of reports and the due date of each one. It is free, with no signup and no limit on how many times you run it.
Want these dates to remind you? GrantClose turns them into deadlines with one owner each, emails reminders at 30, 14, 7, 1 and 0 days before and weekly once overdue, and lets you attach evidence. It reads the schedule from your award letter, so you do not retype it. Free for 1 active award.
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Your award agreement and your funder's instructions are the authority on every date and requirement. This calculator applies the rule you type in. It is not legal, audit or compliance advice, and it does not know your funder's calendar.
Nothing you enter leaves this page
The dates are worked out by code running in your browser. What you type is not uploaded, not saved on your device and not kept on our servers. There is no account and no email step. Reloading the page clears it. The page loads the same visit analytics as the rest of this site, and the fields and results above are masked from session recordings.
How the dates are worked out (do it by hand if you prefer)
- Periods start at the award start date, not the calendar. An award starting 1 March has quarters ending 31 May, 31 August and 30 November, not 31 March or 30 June. Check that your agreement does not say "calendar quarter" or "funder fiscal year", because then the periods follow that instead.
- Each period ends the day before the next one starts. A quarter that starts 1 July ends 30 September. The next starts 1 October.
- Cut the last period short at the award end date. It still gets its report, due the same number of days after the award ends.
- Add the lag to the period end. "30 days after quarter end" counts from the day after the last day of the period, so a quarter ending 30 September is due 30 October.
- Check the weekday. If the date is a Saturday, Sunday or holiday, follow what the agreement says; if it is silent, plan for the business day before.
- Month-end starts are clamped. An award starting 31 January has its next period start on 28 or 29 February, and the one after on 31 March. Each start is counted from the original start date, so the dates never drift.
The six rules this calculator supports
| Rule | What you get |
|---|---|
| Monthly | One report per month of the award period, due N days after each month ends |
| Quarterly | One per 3 months, due N days after each quarter ends |
| Every six months | One per 6 months, due N days after each half ends |
| Yearly | One per 12 months, due N days after each award year ends |
| After the award ends | One report, N days after the award end date |
| One time | One report on a date you enter |
Run it once per report type if your agreement has several, for example quarterly progress reports and a final report. For a longer walk-through, including internal draft dates and owners, see how to build a grant reporting calendar from an award letter.
A worked example (made-up award)
Award period 1 July 2026 to 30 June 2027, quarterly, 30 days after each quarter ends: the four reports are due 30 October 2026, 30 January 2027, 30 April 2027 and 30 July 2027. A final report due 60 days after the award ends is a second run with "After the award ends" and 60 days: 29 August 2027. Use "Fill in an example" to see the first of these.
Questions
Does the calculator store or send my award dates?
No. The dates are worked out by code running in your browser. Nothing you type is uploaded, saved to your device or kept on our servers, and there is no account or email step.
How are the due dates worked out?
Reporting periods run from the award start date, not the calendar. Each period ends one day before the next one begins, the last period is cut short at the award end date, and the due date is the period end plus the number of days you enter.
What if a due date falls on a weekend or holiday?
The calculator does not move it. It shows the weekday and flags weekends. Your award agreement says which way to move a date; if it says nothing, plan for the business day before.
Does it know my funder's rules?
No. You enter the rule exactly as your award agreement states it. Your agreement and your funder's instructions are the authority on every date.